How to use Microsoft Teams

Microsoft Teams is a messaging app that allows you to communicate with your team via text chat, audio call, or video call to share files and send updates. You can login to Microsoft Teams through the app or through the website.

Setting up Microsoft Teams

How to Get a Team

Faculty and staff with an Office 365 account can request a Team to be set up. You can make the request through the Enterprise Service Centre

Managing your Team

Adding a Channel

Select More Options next to the team name
Select Add channel
If you want this channel to be visible in everyone’s channel list, under Privacy select Automatically show this channel in everyone’s channel list. Otherwise select Private – Accessible only to a specific group of people within the team, and type in the names of who you would like to invite to the channel
Select Add

Learn more about adding a channel with Microsoft Teams

Managing Team Members

Select More Options next to the team name
Select Manage Team. Here you can add or remove members, change member roles, or search for a member

Learn more about managing team members with Microsoft Teams

Meeting with Teams

Scheduling a Meeting

Select Calendar > New meeting
Choose a date and time
Enter names in the Invite people box to add them to the meeting. If you wish to invite someone who is not a part of your team, enter their email address instead.
Select the drop-down arrow under Select a channel to meet in to change the meeting’s privacy settings Select None to keep meeting private or select a specific channel to open it to members of that channel
Click Save. This will send the meeting invites and add the meeting to the calendar

Learn more about scheduling a meeting with Microsoft Teams

Joining a Meeting

In the Teams meeting invite, select Join
You have two choices
- Select Join Microsoft Teams Meeting
- Call in using the dial-in number and conference ID
Choose your audio and video settings
Select join now

Learn more about joining a meeting with Microsoft Teams

Sharing your Screen

Select Share
Select what you wish to share
- Desktop shares everything on your screen
- Window lets you share a specific app
- Browse allows you to select a specific file to share
Select Stop sharing to stop showing your screen

Learn more about sharing your screen with Microsoft Teams

Recording a Meeting

Once in the meeting, under meeting controls select More options > Start recording
All meeting attendees will be notified that a recording has started
To stop recording, under meeting controls select More options > Stop recording
- The recording will then be processed and saved to Microsoft Stream. You will receive an email from Microsoft Stream when the recording is available

Learn more about recording a meeting with Microsoft Teams